OSU Navbar

News Updates


  • April 7, 2014 Purchasing Department Updates


    The Purchasing Department has re-organized to a "commodity based" structure. This restructuring will help focus and streamline Central Purchasing activities to better serve their customers. The Category Buyer Listing and the department Organization Chart have been updated to reflect the changes. The Strategic Purchasing Teams document has also been posted. All documents can be found on the About Us tab on the Purchasing website.


  • March 26, 2014 Vendor Maintenance FAQ's update


    Do you have questions about Vendor Maintenance? The Vendor Maintenance Update document has recently been revised to include additional frequently asked questions. You can also view other Vendor Maintenance resources on the Purchasing website, Forms and Resources bubble.

  • February 26, 2014 Waiver of Competitive Bid form update


    The Request for Waiver of Competitive Bidding and the Instructions for Request for Waiver form have been revised to reflect recent changes in the process for approval of consulting contracts over $50,000. The President’s Cabinet will now approve any consultant contract over $50,000 replacing the Integrated Financial Planning Committee process that previously existed. Consulting contracts specifically for staff augmentation will not be sent to Cabinet for approval (e.g. large IT projects). There is also a new form, President's Cabinet Approval form that will be used to submit such requests. All of these documents are available on the Purchasing website.

  • November 5, 2013 Contract Book Pages update


    The Contract Book pages on the Purchasing website are in the process of being updated. The new format will provide further detailed contract information such as what items are offered, a brief company summary, benefits of the contract to OSU, how to order and ship the items, as well as pricing.

    Effective 11/5/13, the Contract Book pages will require a valid OSU login (name.#). Any bookmarks will need to be updated to reflect the changes.

    The following categories are now in an updated format: Appliances, Copiers/Printer Program, Furniture, Photography and Videography Supplies, Promotional Products and Temporary Services. Look forward to additional category updates coming soon!

    Any questions please contact Susan Funk

  • October 2, 2013 Category Buyer Listing update


    The Category Buyer Listing has recently been updated. You can view the revised version on the
    Purchasing website, About us tab- Category Buyer Listing.

  • September 2, 2013 Welcome Senior Buyer Justin Perry


    Justin Perry joins The Ohio State University Purchasing Department (PRSMS) team as a Senior Buyer. Justin comes to us from Worthington Industries. He has demonstrated experience in Purchasing and Strategic Sourcing. Please join us in welcoming him!

  • June 17, 2013 Mail Services Adjust Hours to Serve you better


    Mail Services at the University is pleased to offer new convenient hours to serve YOU better. Beginning Monday, July 1st, the new hours will be from 8am to 6pm. The last box pick-up will be 4:30pm. Please call customer service at 292-6967 with questions.

  • May 20, 2013 Fraudulent Purchase Order Email Activity


    The Ohio State University Purchasing department wants to alert you to an active email scam involving purchase orders and request for product quotations that purport to originate from The Ohio State University but are in fact fraudulent. While the university cannot prevent this illegal activity, we are actively working with law enforcement to investigate these fraudulent email contacts. Please click here for additional information.

  • February, 28, 2013 University Mail Services- UPS Complete View Shipping Training Available online


    UPS Complete View Shipping (CVS) training is now available online in ASSIST. The Shipping ASSIST pages provide detailed information and step-by-step procedures on the use of the system. Before gaining access to the system, the user must review the Shipping ASSIST pages and successfully complete the quiz in the Purch9 Shipping course in Carmen. Upon completion of the quiz, submit the UPS Complete Shipping Access Request Form and email it to osums@osu.edu. For questions regarding the UPS – CVS system, email University Mail Services.

  • February 11, 2013 Welcome Logistics Project Manager Shawn Jones


    Shawn Jones joins The Ohio State University Purchasing Department (PRSMS) team as a Logistics Project Manager. Shawn joins us from Exel (DHL) Logistics, where he has worked the last 18 years in various supply chain and project management positions. He has logistics consulting experience in many different industries. Please join us in welcoming him!



  • Februay 1, 2013 Welcome Finance Analyst Lindsey McCann


    Lindsey McCann joins The Ohio State University Purchasing Department (PRSMS) team as a Finance Analyst. Lindsey is joining us from The OSU Wexner Medical Center, where she was most recently a Finance Analyst on the expansion project (formerly known as Project One). Lindsey also has experience as an analyst in the private sector. Please join us in welcoming her!


  • January 31, 2013 Vendor Maintenance Online Request Form Feedback


    Collaboration among University Purchasing and Accounts Payable and Office of Sponsored Projects Purchasing and Accounts Payable has led to significant enhancements to the Vendor Maintenance Online request form (formerly known as the Add/Change Supplier Form). Our hope in making these improvements is to simplify the purchasing process for you and to create a more user-friendly experience for you and your team. Users can expect to see these changes effective January 14, 2013.

    In the existing system, separate documents are required to initiate the purchasing process, and none of these documents “live” together; they are completely separate. With the enhanced form, the need for a separate fax copy will be eliminated, and all information and documentation will be together in a complete request at the time of submittal. User selection routes the request to the appropriate department behind the scenes. See the UNIV Instructions or OSP Instructions, based on your unit for further explanation of how requests are directed.

    The following resources outline the purpose and processes surrounding Vendor Maintenance and the Vendor Maintenance Request Form:
    Vendor Maintenance Assist Pages
    Search Document
    Vendor Maintenance Contacts
    University Instructions
    OSP Instructions

    We have listened to your feedback since the lanch of the new form and compiled a new list of FAQs to help guide you through the process:

    Q: How do I know what Vendor Category to choose if I am only requesting an Update?
    A: If you are unsure of the Vendor Category, “Supplier” Classifications can be submitted as “C Corporation" and “Non Employee” Classifications can be submitted as “Individual/Sole Proprietorship”.
    This distinction is what routes the form behind the scenes to the appropriate department for processing. For more information on viewing the Vendor Classification, see the Assist pages for Vendor Maintenance.

    Q: Do I have to upload forms for an Update to an existing vendor?
    A: Not unless requested by Vendor Maintenance Staff. Please see the details on which forms are required based on your requested actions: University Instructions or OSP Instructions

    Q: What if my “remit to” address is the same as the “order to” address?
    A: Check the box “Same as Order to address”.

    Q: I am having trouble getting my form to submit. What should I do?
    A: The Vendor Maintenance Online Request form was created to be used in Internet Explorer (IE), Version 8 (or previous). Please try opening the online form in IE and resubmit your request. If you are still experiencing problems, check with your IT department to see if a firewall is blocking you.

    Q: I keep getting a security pop-up message, should I proceed?
    A: Yes. It is safe to proceed.

    Q: What if I still need help?
    A: You can view the Vendor Maintenance Contact document to contact someone directly.


    Q: What if I already put the forms in my eRequest?
    A: Upload a .pdf copy of the eRequest for your document; check the “one .pdf contains both documents” box at the bottom of your request before submitting.

    Q: How do I upload my forms?
    A: You must first have your AP Payment Compliance Form saved on your computer as a .pdf. Click on “Browse” next to the form box. This will open your computer up to select where you have the document, allowing you to choose the correct .pdf. If you have both forms saved in the same document, check the “one .pdf contains both documents” box at the bottom of your request before submitting.

    Q: What will happen to my bookmark to the Add/Change Supplier Form?
    A: You will need to update your bookmark to the new address for the Vendor Maintenance Request Form (effective January 14, 2013). Users will be directed to the new site for the first sixty days; a broken link will appear after that.

    Q: How do I search in Peoplesoft for a vendor? Who can I contact for questions?
    A: See the Vendor Maintenance Assist Pages and the Vendor Maintenance Contacts resource documents.


    Our hope is that these changes make for an easier process for you and your departmental colleagues. We welcome your comments on the enhancements. Please send any feedback to .
    Susan Funk

  • January 2, 2013 Welcome Sourcing Leader Jeff Ulrich


    Jeff Ulrich joins The Ohio State University Purchasing Department- (PRSMS) team as a Sourcing Leader. Jeff has experience in Strategic Sourcing for a Fortune 100 company, experience with Ariba procurement software, and has also implemented eProcurement systems (SciQuest). He has many years of experience in consulting, but also spent four years working for Ariba. Please join us in welcoming him!


  • January 2, 2013 New Moving Catalogs in eStores


    Two new catalogs in eStores for Household Moving Services:

    Herlihy (Mayflower) Moving and Corrigan Moving joined eStores January 2nd with catalogs for household moving and storage services. Both catalogs are set up with three service lines as shown below. To enter an order, users can enter the total dollar amount of the service in quantity field of the catalog. Quotation numbers should be listed in the comments of the eRequest. Both Herlihy and Corrigan are awarded suppliers to the IUC contract 11-030 for household moving services. Both catalogs are located in the Catalog Items tab in eStores.

      Household moving services—including packing and unpacking
      Automobile transportation—household move
      Storage of household goods

    Changes to catalogs for office or laboratory moves:

    The catalogs for campus moves and long distance moves of laboratories or offices have been modified to include service lines as shown below. To enter an order, users can enter the total dollar amount quoted for a moving service in the quantity field of the catalog. Quotation numbers should be listed in the comments of the eRequest. All eight catalogs are located in the Catalog Items tab in eStores.

      Moving Services—Campus relocation of a laboratory
      Moving Services—Campus relocation of an office

      Moving Services—Long distance relocation of a laboratory
      Moving Services—Long distance relocation of an office


    The following suppliers each have one catalog in eStores for Campus Moves and a separate catalog for Long Distance Moves. These suppliers do not provide household moving services.Departments are encouraged to request quotations from at least two of the four contracted suppliers listed below.

      Accelerated Moving and Storage
      Andrews Moving



    New MRO Vendors


    eStores would like to introduce four new vendors for maintenance, hardware, and building supplies (MRO).

    Progress Supply-Hosted catalog
    HVAC Supplies

    Interior SupplyHosted catalog
    Ceiling Tile Supplies

    Graybar-Hosted catalog
    Electrical Supplies
    Lighting Supplies

    FastenalPunchout catalog
    Safety Supplies
    Shop Supplies
    Hand Tools
    Fasteners

    Grainger has been removed from eStores.

    Coming soon:

    Applied Industrial TechnologiesPunchout catalog
    Power Transmission Supplies

  • December 10, 2012 Welcome Purchasing Director Russ Chung


    Russ Chung joins The Ohio State University Purchasing Department- (PRSMS) team as a the Purchasing Director. Russ was most recently a Purchasing Director for the Kohler Corporation (manufacturer of kitchen and bath plumbing fixtures, furniture & tile, engines & generators). He has over twenty years of procurement experience and has held management positions at Delphi Automotive and General Motors. Please join us in welcoming him!


  • December 6, 2012 Welcome Sourcing Leader Alejandra Meechan


    Alejandra Meechan joins The Ohio State University Purchasing Department- (PRSMS) team as a Sourcing Leader. Alejandra has recently completed her MBA in a joint program with Fisher College of Business and Instituto Tecnológico Autónomo de México. Prior to completing her MBA, Alejandra was a Corporate Procurement Manager at Coca-Cola of Mexico. She comes to Ohio State with experience in procurement, distribution and product planning. Please join us in welcoming her!



  • December 5, 2012 Category Buyer Listing updates


    The Category Buyer Listing has recently been updated. You can view the revised version on the
    Purchasing website, About us tab- Category Buyer Listing.

  • December 3, 2012 Upcoming Vendor Maintenance Online Request Form enhancements


    Collaboration among University Purchasing and Accounts Payable and Office of Sponsored Projects Purchasing and Accounts Payable has led to significant enhancements to the Vendor Maintenance Online request form (formerly known as the Add/Change Supplier Form). Our hope in making these improvements is to simplify the purchasing process for you and to create a more user-friendly experience for you and your team. Users can expect to see these changes effective January 14, 2013.

    In the existing system, separate documents are required to initiate the purchasing process, and none of these documents “live” together; they are completely separate. With the enhanced form, the need for a separate fax copy will be eliminated, and all information and documentation will be together in a complete request at the time of submittal. User selection routes the request to the appropriate department behind the scenes. See the UNIV Instructions or OSP Instructions, based on your unit for further explanation of how requests are directed.

    The following resources outline the purpose and processes surrounding Vendor Maintenance and the Vendor Maintenance Request Form:
    Vendor Maintenance Assist Pages
    Search Document
    Vendor Maintenance Contacts
    University Instructions
    OSP Instructions

    We realize that any change – even change designed to make a system and process easier – can be slightly confusing, so we’ve created these FAQs to help guide you through the process:

    Q: What if I already put the forms in my eRequest?
    A: Upload a .pdf copy of the eRequest for your document; check the “one .pdf contains both documents” box at the bottom of your request before submitting.

    Q: How do I upload my forms?
    A: Click on “Browse” next to the form box. This will open your computer up to select where you have the document, allowing you to choose the correct .pdf. If you have both forms saved in the same document, check the “one .pdf contains both documents” box at the bottom of your request before submitting.

    Q: What will happen to my bookmark to the Add/Change Supplier Form?
    A: You will need to update your bookmark to the new address for the Vendor Maintenance Request Form (effective January 14, 2013). Users will be directed to the new site for the first sixty days; a broken link will appear after that.

    Q: How do I search in Peoplesoft for a vendor? Who can I contact for questions?
    A: See the Vendor Maintenance Assist Pages and the Vendor Maintenance Contacts resource documents.


    Our hope is that these changes make for an easier process for you and your departmental colleagues. We welcome your comments on the enhancements. Please send any feedback to .
    Susan Funk

  • November 19, 2012 Welcome Senior Buyer Rachelle Brosius


    Rachelle Brosius joins The Ohio State University Purchasing Department - (PRSMS) team as a Senior Buyer. Rachelle joins us from W.VA Electric Supply Co where she was employed as a Pricing Analyst. She has experience in the areas of Project supervision, Contract negotiation and Procurement with Cardinal Health and The Longaberger Company. Rachelle will assume the responsibilities for many of our service commodities such as Insurance, Consulting and Professional Services among others. The category buyer listing will be updated at a future date. Please join us in welcoming her!

  • August 14, 2012 Miscellaneous Updates


    Repeal of the DMA Law
    On September 10, 2012, the Declaration of Material Assistance/Nonassistance (DMA) laws will no longer exist; therefore, the DMA forms should not be distributed to anyone on or after that date. The proposed repeal of the law was included in H.B. 487 which was signed by Governor Kasich on June 11, 2012.

    Vendor Inactivation Process
    The OCIO's annual process to identify vendors with inactivity for a period of 18 months occured in July 2012. If you experience any Vendor related errors, please contact Vendor Maintenance

    Purchasing Policy 2.21 Update
    At the February 2012 meeting, The Board of Trustees approved recommended changes to the University's Purchasing Policy. These changes were made in an effort to provide clarification and simplification to the process. Changes include a modification to resolution 2 regarding exceptions to the Competitive Bidding process.
    To see the full Purchasing Policy, click here or go to the Policies and Procedures bubble and click on Purchasing Policy at the Purchasing website.


  • March 30, 2012 New Suppliers in eStores in April


    King Business Interiors joins eStores today with a catalog on the Supplier Websites tab. The catalog features stand alone furniture such as seating, desks and storage files at significant discounts per the OSU 05-Office Furniture contract. This catalog also features an eQuote link where quotations from King Business Interiors’ account managers can be retrieved and imported into eRequest or PeopleSoft. View the King Business Interiors Job Aid for step by step instructions for both types of purchases.

    Dupler Office introduced their furniture catalog on the Supplier Websites tab in eStores in late 2011. View the Dupler Office Job Aid for selecting product and importing quotations from this catalog.

    Comtex Linen is the third linen services supplier on the new University-wide contract. This supplier offers a hosted catalog for service of medical linens.

    Mozart’s Bakery offers a hosted catalog of specialty desserts OSU discount prices.



  • March 16, 2012 New Contract for Linen Rental and Service


    A contract was recently awarded for Linen Rental, Distribution and Laundering Services. This contract is targeted to include services for The Ohio State University and The Ohio State University’s Wexner Medical Center. This will include such items as blankets, laboratory coats, towels, sheets, pillowcases, tablecloths, uniforms and scrubs, etc. Click here for details.

    This project is an Ohio State and Ohio State’s Wexner Medical Center collaborative project intended to leverage spend; improve product and service quality; streamline ordering and invoicing processes; and to improve spend management reporting data accuracy for these categories.

    Contact Amy Bronstein at bronstein.11@osu.edu or (614) 292-7446 with questions.



  • February 8, 2012 OSU Purchasing is a member of SCOMSDC


    Need help achieving your minority purchasing goals? OSU Purchasing is a member of the South Central Ohio Minority Supplier Development Council (SCOMSDC). SCOMSDC helps match member organizations with competitive minority business enterprises (MBE’s). SCOMSDC screens and tracks the performance of recommended MBE’s. Want to work with a company not yet certified by the State of Ohio? SCOMSDC can help them gain certification. Visit their website at scombc.org for more information or contact Andre Lampkins at (614) 225-6959 or at alampkins@scomsdc.org.

    Contact Tom Crawford at (614) 292-9393 or crawford.187@osu.edu for details.



  • October 3, 2011 REMINDER-OSU 05-Office Furniture Contract extended- Purchasing negotiates additional discounts


    The OSU “05-Office furniture” contract has been extended for the period 8/1/11 through 6/30/2012. OSU Purchasing negotiated with the manufacturers listed below in an effort to improve their discount offering and provide a wide range of office furnishings and services to meet your workplace needs. The contract is as competitive as well known national furniture contracts, offering discounts up to 67% for delivered and installed orders and up to 71% for drop ship orders.

    *Allsteel
    *Haworth
    *Herman Miller
    *Steelcase

    Click here for contract/ordering details.

    Contract highlights include:
      •Delivered and Installed discount offering includes: design and installation
      •Drop Ship delivery option: please contact an authorized furniture dealer for details
      •State of Ohio MBE (Minority Business Enterprise) and EDGE (Encouraging Diversity, Growth & Equity) certified suppliers.
      •eStores Suppliers:
      *Clara I Brown Interiors Inc. (MBE/EDGE)
      *Continental Office Environments
      *Dupler Office (eStores Go Live = 8/2011)
      *King Business Interiors, Inc. (EDGE)- Coming soon to eStores
      *Loth Inc.
      *Williams Interior Designs (MBE/EDGE)


    Contact Cris Penn at penn.4@osu.edu or (614) 688-4940 with questions.



  • October 3, 2011 Category Buyer Listing Revision


    The Category Buyer Listing has been revised to reflect enhanced category descriptions. You can view the revised version on the Purchasing website'a About Us tab. View the Category Buyer Listing (PDF).



  • September 8, 2011 Sourcing Projects Update


    The Purchasing Department Strategic Sourcing Team has completed several key savings initiatives over the past few months. Among the recently completed projects are a new cost-per-copy prime supplier contract, adoption of the State of Ohio contract on standard configurations for desktop and laptop computers and a new contract for plumbing, refrigeration repair and drain cleaning services. The list from purchasing.osu.edu/sourcing includes completed projects as well as new and upcoming savings initiatives.



  • August 8, 2011 Purchase Order Terms and Conditions Update


    The University Purchasing Department has updated the Purchase Order Terms and Conditions. They will now reflect the Human Resources Guidelines requiring Background Checks for third party staffing vendors that departments may choose to utilize. To see full guidelines, click here.

    Any questions regarding this update can be directed to Tom Hindes, Purchasing Department Contract Administrator at hindes.2@osu.edu or (614) 688-8682.



  • August 4, 2011 OSU 05-Office Furniture Contract extended- Purchasing negotiates additional discounts


    The OSU “05-Office furniture” contract has been extended for the period 8/1/11 through 6/30/12. OSU Purchasing negotiated with the manufacturers listed below in an effort to improve their discount offering and provide a wide range of office furnishings and services to meet your workplace needs. The contract is as competitive as well known national furniture contracts, offering discounts up to 67% for delivered and installed orders and up to 71% for drop ship orders.

    *Allsteel
    *Haworth
    *Herman Miller
    *Steelcase

    Click here for Contract/Ordering details.

    Contract highlights include:
      • Delivered and Installed discount offering includes: design and installation
      • Drop Ship delivery option: please contact an authorized furniture dealer for details
      • State of Ohio MBE (Minority Business Enterprise) and EDGE (Encouraging Diversity, Growth & Equity) certified suppliers


    eStores Suppliers:
      • Clara I Brown Interiors Inc. (MBE/EDGE)
      • Continental Office Environments
      • Dupler Office (eStores Go Live = 8/2011)
      • King Business Interiors, Inc. (EDGE)--Coming soon to eStores
      • Loth Inc.
      • Williams Interior Designs (MBE/EDGE)




  • August 4, 2011 OSU and State of Ohio PC Standards merge


    The Ohio State University (OSU) and the State of Ohio (State) have finalized a collaborative effort that will save OSU approximately $912k annually on personal computer (PC) purchases. Both entities agreed on the same PC standards, enabling OSU to purchase from existing State contracts. OSU Contract 06-198 expires August 31st, 2011. Dell and HP eStores catalogs will be updated to reflect new pricing, Lenovo eStores catalog will be consolidated under the existing CDW-G eStores catalog- both by August 22nd, 2011.

    View the full PC Standards Announcement
    View Dell and HP PC Specifications and Pricing

    Please direct questions to Thomas Linley at (614) 688-3565 or linley.13@osu.edu



  • August 4, 2011 Purchasing Policy 2.21 Update


    At the April 8, 2011 meeting, The Board of Trustees approved recommended changes to the University's Purchasing Policy. These changes were made in an effort to provide clarification and simplification to the process. Changes include:
      *resolution 4 regarding Technical and Specialized Consulting Services
      *resolution 17 regarding License and Maintenance Agreements, and
      *resolution 24 regarding Financial Services


    To see the full Purchasing Policy, click here or go to the Policies and Procedures bubble and click on Purchasing Policy at the Purchasing website.



  • July 11, 2011 PRSM Staff Appreciation Event


    Friday, July 8th, the PRSM team attended a Staff Appreciation and Happy New (Fiscal) Year Event! The event was held at The Depot--a Rail Museum and Facility on Old Henderson Road. Thanks to all the Staff and Students who work hard throughout the year, and those who participated in the event. See pictures here.



  • July 1, 2011 Fiscal Year 2012 Convenience Orders


    Effective July 1st, convenience order numbers for FY12 have been updated. Find them on the Purchasing website under Forms and Resources--Other Documents:
    FY12 Convenience Orders

    REMINDER- the last day to use a Convenience Order number starting with X11XXX was 6/30/11.

    Please direct any questions to Cris Penn at penn.4@osu.edu or (614) 688-4940.



  • June 9, 2011 Bid Preparation Form Updated


    The Bid Preparation Form has been updated on the Purchasing website. Estimated costs are now required. This will help to simplify and standardize the reporting of procurement cost avoidance. It is critical for audit and validation that consistency of the components included in the reporting of cost avoidance and the calculations be maintained.

    Please contact Cris Penn at penn.4@osu.edu (614) 688-4940 with any questions.



  • June 6, 2011 Request for Waiver Form and Instructions Change


    The Request for Waiver of Competitive Bidding form and Instructions for Completing a Request for Waiver of Competitive Bidding have been updated on the Purchasing website. There is a new rationale for granting a waiver: Technical and Specialized Consulting Services. This will be used when it is determined that services to be purchased are technical and specialized consulting services that are temporary in nature and there are sufficient economic reasons to support such a waiver and where such terms and conditions are in the best interest of the University. Note that a Technical and Specialized Consulting Services Waiver requires an Additional Justification Memo. It also requires special approval from the IFP (per memo: Managing Consulting Services and Capital Expenditures dated 5/4/11 on the IFP Approval Request form).

    If you have any questions on the waiver process, please contact a buyer in the Purchasing department.



  • May 5, 2011 Summary: Campus Campaign 2011


    Thank you to all who supported the 2011 Campus Campaign! Our B&F Spring BBQ and dress-down events raised a total of $884 that was donated to the Employee Emergency Fund. A special thanks to all Management who participated in the food serving line, as well as Tom Crawford and Jon Rudolph for volunteering in the water splash! Please click here to see pictures from the Spring BBQ.



  • April 26, 2011 Blanket Order Season Reminder-UPDATED!


    Purchasing has recently revised it's Blanket Order Reminder to be more user-friendly! Please see tips below to ensure a smooth Blanket Order Season!
    A blanket purchase order allows for emergency or recurring purchases of a specific service or product when the quantity or frequency of delivery cannot be determined at the time the purchase order is initiated.
    • Review current Blanket Purchase Order Release Forms with Blanket Order managers to decide if the order needs to be renewed.
    • Run the Purchase Order Report (POB101DW) to review the list of outstanding purchase orders with summary and detail information.
    • Identify any new blanket order opportunities by reviewing your department’s PO activity via the tools on the Procurement Inquiry Homepage in the Financial System or running the PO Report (POB101DW) via eReports.
    • Estimate how much money you will need to encumber for next year’s orders (add 10% to the total used for the previous year).
    • Each blanket order Requisition created should only be ONE line.
    • Create only one blanket order per vendor per Organization-Fund combination.
    • Change the Accounting Date field to 07/01/11 to future date your requisition or purchase order.
    • Start your description field with “Blanket order for ________(INSERT SPECIFIC PRODUCT OR SERVICE YOU ARE PURCHASING).This has changed from previous years! PLEASE DO NOT CREATE DESCRIPTION WITH “BLANKET ORDER AS FOLLOWS…”
    • Enter the value of 06/30/2012 in the Due Date field.
    • Change the default Ship-To Code from Central Receiving (381) to your department’s Ship-To Code (the Location field would be the same value).
    • Communicate new purchase order numbers with Blanket Order managers and vendors to ensure a smooth transition.
    • Once the old blanket orders are expired and no more activity is expected, submit an on-line PO Closure Form via Controller’s web site or your Service Center (if applicable) to close these orders.


    If you have questions about blanket purchase orders, contact a central buyer in the Purchasing Department.



  • March 31, 2011 Request for Waiver Form and Instructions Updated


    The Request for Waiver of Competitive Bidding Form and instructions have been updated on the Purchasing website. There is no longer a requirement to provide a Sole Source pricing statement for Sole Source waivers. If you have any questions on the waiver process, please contact a buyer in the Purchasing department.



  • March 28, 2011 Purchasing Updates


    Additional pricing offered on background checks through LexisNexis:
    Package two and three have been added. Please click here for the full pricing schedule. You can view the full details of the contract renewal at the March 17, 2011 News Update.

    Updates to Purchasing Policy 2.21:
    Page eight of the Purchasing Policy has been updated to reflect current Prevailing Wage rate information by directing you to the main Department of Commerce website. Page ten has been updated to reflect the change from 100W Purchasing Method to the new eRequest Method.



  • March 17, 2011 Contract Updates


    NEW CONTRACT: Background Checks

    Supplier Name: LexisNexis Screening Solutions
    Vendor ID# 0000433446
    Contract Type: BID
    Contract ID#: 11-47502104AA-JEM
    Term: April 1, 2011 – March 31, 2014 (Three one year extensions available)
    Category Code: PROFS

    OSU Central Purchasing Contact:
    John Maloney, Senior Buyer, 292-1405, maloney.4@osu.edu

    Human Resources Contact:
    Katie Hall, Talent Strategy Manager, 247-8079, hall.738@osu.edu

    LexisNexis Contact:
    Jason Huber, 330-460-0038, jason.huber@lexisnexis.com

    Contract Details: County, state, USA and International; Criminal searches, Sexual offender records, SSN verification/validation, Fingerprint checks, BMV checks, Professional licensure and certification verification, Education verification, Credit checks

    For pricing, click here.

    RENEWED CONTRACT: Courier Services

    The university Medical Center purchasing group has an existing contract in place for Courier Services. OSUMC and Central Purchasing worked collaboratively to negotiate additional cost savings for the university.

    Supplier Name: Best Courier
    Vendor ID# 0000016111
    Contract Type: BID
    Contract ID#: 08-99792-MN
    Term: March 1, 2008 - February 29, 2012 (contract extension)
    Category Code: DELIV

    OSUMC Contact:
    Margaret Newland, Senior Buyer, 293-2240, newland.51@osu.edu

    OSU Contact:
    Steve Lambeth, Senior Buyer, 292-9953, lambeth.3@osu.edu

    Best Courier Contact:
    Kathy McClurg, 614-475-8900, kathy@best-courier.com

    For pricing, click here.



  • February 3, 2010 Purchasing welcomes new staff members


    Purchasing welcomes Terry Tyler, Senior Associate Director of Purchasing. Terry comes from the State of Ohio where he served as the first Chief Procurement Officer, leading a savings initiative that delivered $61 Million in savings over the past two years. Prior to that assignment, he worked for DuPont, Ashland Inc. and Nationwide Insurance. He is a certified Professional Engineer (PE) and a Certified Public Procurement Officer (CPPO). Terry has been given the responsibility of leading a savings initiative to deliver $20 Million in savings this year. You can reach Terry at tyler.136@osu.edu or (614) 688-3860.

    Purchasing also welcomes Brad Haggis, Associate Director of Purchasing. Brad comes from Wendy’s International where he managed Indirect Supplies. This included cleaning supplies, uniforms and office supplies programs, along with most products and equipment required for restaurant operations. Prior to Wendy’s, Brad worked with Honda of America for 17 years in various supply chain and management positions, including International Sourcing. His focus will be to reduce overall costs by strategically sourcing categories across various University departments. You can reach Brad at haggis.1@osu.edu or (614) 688-3626.



  • January 25, 2011 Streamlining the process: Attach quote directly to eRequest system!


    Effective immediately, all Central Buyers in the University Purchasing Department have “Inquiry All” access to eRequest orders across campus to retrieve any related attachments (quote, agreement for signature, waiver request, Bid Prep Form, etc.) for an order. By streamlining this process, it will eliminate the need for delegated buyers and/ or requisitioners to email or fax paperwork to Central Purchasing.

    On every requisition and purchase order, the unique eRequest identifier called the PR number (i.e. PR12345) must be entered into the Header Comments Page.

    For questions, please contact Cris Penn at penn.4@osu.edu or (614) 688-4940.



  • January 25, 2011 Fiscal Year 2011 Convenience Orders Update


    Effective 1/25/11, convenience order number X11006 has been revised and a "new" convenience order number X11011 has been added for FY11. You can find this information at the Purchasing website under Forms and Resources--Other Documents:

    FY11 Convenience Orders

    Please direct any questions to Cris Penn at penn.4@osu.edu or (614) 688-4940



News Archive